Top 5 Easy-to-Use Accounting Software for Small Businesses

Top 5 Easy-to-Use Accounting Software for Small Businesses

Because companies have unique business requirements, it is wise that they avoid seeking an all-in-one, ”best” software solution. Just the same, it would be almost impossible to find such a software system even among branded software solutions. The correct step to undertake should be to make a list of the numerous chief aspects which need careful thought such as important features, costing, skill ability of staff, organizational size, etc. Next, you should conduct your product research to a full extent.

The Essentials plan for $40 per month supports multiple users and includes bill management, time tracking, and an accounts payable feature. And QuickBooks Online Plus for $70 per month offers the same features as the lower-tiered plans, plus inventory tracking.

Other tools offering more complex accounting add-ons, such as point-of-sale functionality, inventory management, and debtor tracking. No matter which plan you end up with, you can look forward to a super intuitive, user-friendly interface that pretty much lacks a learning curve. Depending on where you live, you might be able to get WaveРІР‚в„ўs full-service payroll plan instead. ItРІР‚в„ўs available in 14 states and counting (but if you live in one of those states, you canРІР‚в„ўt choose the cheaper self-service plan instead).

How it Works with FreshBooks

Payroll software helps make what would otherwise be a time-consuming and complicated process more efficient and economical. This article shows there are plenty of good competitors to well-known payroll providers like ADP. Some small businesses prefer to eliminate as much payroll and HR liability as possible. PEOs meet that need by managing most of the employment aspects of your business so that you can focus on sales, marketing, and customer service.

Freshbooks is popular among businesses for streamlining client invoicing and time tracking processes. Built with small and growing businesses in mind, the software packs a robust set of features that are offered in flexible, SMB-friendly pricing plans. In fact, freelancers who want to optimize their sales cycle and collection can easily deploy the software. This gives them the ability to customize the branding of their financial documents by modifying its design, colors, and logo to be more professional. We recommend Intuit QuickBooks Payroll for integration with the QuickBooks accounting software, the worldРІР‚в„ўs leading accounting software for small businesses.

Try FreshBooks risk-free to take control of your business accounting and bookkeeping. Now with a fully integrated, industry standard double-entry accounting features available on any device, you can manage your bookkeeping with ease from anywhere at any time. An efficient way to select the correct accounting solution is to determine how your business operates, and then use this practical information when searching for the accounting tool that youРІР‚в„ўll use.

WhatРІР‚в„ўs Missing From Patriot Payroll

When you add on the extra time and energy of figuring out the complicated payroll system, it suddenly doesnРІР‚в„ўt seem like a great place to cut costs. ThatРІР‚в„ўs why many small business owners choose to pay for a payroll service instead. That way, you wonРІР‚в„ўt need to worry about legal mistakes, clerical errors, or wasted time. Apple does offer a free trial for this program, with the starting monthly cost of $12.95 per month. Training is offered live online as well as through webinar format.

ItРІР‚в„ўs usually offered as an add-on; for example, QuickBooksРІР‚в„ў payroll add-on services start at $35 per month plus a $4 per employee monthly fee. With all of XeroРІР‚в„ўs plans, you can send invoices, track time and expenses, sync with bank and checking accounts, manage inventory, pay bills, create reports, track purchase orders, and more. Plus, Xero integrates with more than 700 apps, from ecommerce apps to Shopify and other point-of-sale products, so it may streamline even more steps for you. offers easy invoice customization from their invoice entry screen. Ideal for those just entering the business world or the first-time consultant, FreshBooks makes it easy to manage your business, even from your cell phone. FreshBooks is designed for sole proprietors, consultants, and micro-business and small-business owners. CRM CRM software helps businesses manage, track and improve all aspects of their customer relationships. It includes a very wide variety of applications focused on sales, marketing and customer service.

Best Payroll Software for Small Business

A snapshot of your business as it currently stands, the balance sheet tells you exactly how much money you have to work with. While it can be done monthly, in FreshBooks, the balance sheet is created up to the current date.

Otherwise, you can work with your own insurance provider, and ADP can help you set up and manage the deductions and payments. ADPIA also offers business insurance for you, including workersРІР‚в„ў compensation, business ownerРІР‚в„ўs policy (BOP), commercial auto, disability, and certificates of insurance, to name a few. Once youРІР‚в„ўre up and running, the interface is intuitive with icons and help options to assist you in running payroll.


Patriot software does offer comprehensive customer support, including the option to send it your companyРІР‚в„ўs data for its customer support to enter for you. Similar to the other payroll software options, Patriot software will run your payroll. ItРІР‚в„ўll even complete the tax forms, but it wonРІР‚в„ўt file them for you. Patriot also offers HR software for an additional $4 per month plus $1 per month for each employee. However, the HR software add-on basically functions as electronic file storage for you, something Gusto provides for free.

Its main features include project accounting, time tracking, task management, subscription management, fund accounting, revenue recognition, point-of-sale, and recurring invoices. On the flip side, Intacct lacks a module for payroll operations. It was designed to help companies handle their finances in a secure and easy manner.

  • Read on to learn about our picks for 2020РІР‚в„ўs best small-business accounting software.
  • Regardless of which package you choose, youРІР‚в„ўll also have to pay extra to file 1099s at yearРІР‚в„ўs end with a one-time payment of $16 per contractor.
  • Liza, a designer clothing consultant in Chicago, reveals she bought FreshBooks as she has more than 100 recurring monthly invoices.
  • ItРІР‚в„ўs worth noting that pricing for both ADP and Paychex is based on an old-fashioned model of pricing by payroll run.
  • ItРІР‚в„ўs very important that you keep every detail organized and are invoicing the right way.
  • Like most of the larger payroll software providers, ADP has interfaces to most general ledger software like QuickBooks and Xero.

GustoРІР‚в„ўs Features

Calling it HR software is a bit of a misnomer, in our opinion, particularly when compared to actual HR software. QuickBooks users love the compatibility and customization options. Based on user reviews and our own experience, we found Gusto and Patriot Payroll to have the best customer service while Intuit QuickBooks Payroll customer service reviews are mixed.

There are also numerous CRM and time-tracking apps you can easily connect to. The product model for software is much different than it was 20 years ago, with many of todayРІР‚в„ўs applications requiring little in the way of training or support. Software companies today provide their customers with numerous help resources like knowledge bases and in-product help options, but sometimes you just need to pick up the phone and talk to somebody. Both FreshBooks and QuickBooks Online offer live support options to their customers.

As a note, QuickBooks Online usually offers promotional pricing of 50% off their plans for the first three months. However, if you sign up with the promotional pricing, you won’t get a 30-day free trial. Instead of offering two payroll plans—Self Service and Full Service—QuickBooks Online now offers three plans. Each plan is now full service, meaning QuickBooks will file payroll taxes for you. It’s important to note that other accounting software typically don’t include payroll services in their subscription price.

The program offers accounts payable and accounts receivable services, bank reconciliation, and cash management. Users can also bill and invoice directly to customers through online services. Payroll and employee management is another feature of the program and is widely used by smaller and mid-sized businesses.

The software integrates seamlessly with a variety of third-party apps such as Stripe, Shopify, PayPal, and G Suite, among others, to extend the appРІР‚в„ўs functionalities. A product of Intuit, QuickBooks has long been heralded as the go-to accounting software for small businesses. Two different versions of QuickBooks exist, including an online format, as well as a licensed version. The program offers easy, online access to all of your customers, vendors, and employee records. Most small and medium-sized businesses can benefit from accounting software, no matter how many employees you have.

In addition, similar to ADP, Paychex offers tiers of service for multiple sizes of businesses. Like ADP, Paychex also has a PEO service for those small business owners who want to outsource Freshbooks all people aspects of their business, including HR, benefits, and labor law compliance. The ADP RUN user reviews we found had positive comments about the system and its payroll features.


Automated late payment reminders save you from keeping track of whoРІР‚в„ўs paid and who hasnРІР‚в„ўt. Activate the FreshBooksРІР‚в„ў default settings or customize your own payment terms and message. Now you can manage your business accounting from anywhere on any device.

It also doesnРІР‚в„ўt print and mail checks to your employees since you can print checks directly from its online system. Gusto also doesnРІР‚в„ўt have a professional employer organization (PEO) option if you later decide you want to outsource your HR function. Gusto provides a dozen standard reports such as an employee listing and payroll journal. You can customize the reports using a date range as well as group your report data by employee, state, work location, or department. In addition to running your payroll, Gusto files new hire reports and payroll taxes for you, so thereРІР‚в„ўs no worrying about filling out forms.

FreshBooks has customers in over 182 countries and supports 13 languages, as well as most popular currencies. You can customize your accepted currency directly on your invoices. ItРІР‚в„ўs time to get your books straight and get paid for your hard work. Try FreshBooks for free for 30-days to see if it is the right choice for your business.

If you want to add Wave payroll services in California, Florida, Illinois, New York, Texas, or Washington, you’ll be automatically enrolled in Wave’s full payroll and tax service. Even if you opt out of the tax assistance plan, you’ll still pay the monthly base fee of $35 for payroll—so you might as well keep both services since the cost stays the same. Xero’s award-winning customer service team offers free, unlimited 24/7 customer support via email or live chat. They don’t have inbound telephone support, but they do provide outbound support at a customer’s request.

For most small business owners, thatРІР‚в„ўs either monthly or quarterly. Save time and money by capturing every single business mile, effortlessly.

The prices are offered at a significant discounts when you avail yourself of the annual plan. For small and growing businesses, QuickBooks Online can give you a way to manage your business today and grow along with your business tomorrow. With their 50-plus reports available, QuickBooks Online wins the reporting contest hands-down. While FreshBooks reports are useful and provide the information you need, QuickBooks Online offers a much better variety of reports with much better customization options available. No clear winner in this one, since both FreshBooks and QuickBooks Online offer easy connection from within their respective application to connect with numerous apps in a variety of categories.

Payroll Comparisons:

This can help you deal with customers who claim they didnРІР‚в„ўt get the invoice. FreshBooks effectively gives you the certainty that your invoices have been properly delivered to clients. In the latest version, you will also be able to set invoice due dates, charge late fees, and turn on new online payment options. Freshbooks mobile apps ensure you stay connected and continue managing your business even when youРІР‚в„ўre away. FreshBooks is an award-winning finance & accounting software and one of the best cloud solutions for small business owners.

FreshBooks accounting software is exactly what youРІР‚в„ўre looking for. Designed with businesses in mind, this software has all the features you need with none of the hassle. When searching for accounting software that will be a perfect match for your business, you need one thatРІР‚в„ўs professional, fast and easy-to-use.

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